One week left to have your say on your digital experience

Your opinions drive our actions. Our digital insights survey now has one week left to run and we really want to hear your views.
Join your colleagues in sharing your opinions on all things digital through a national survey to find out more about how you use technology in your work at the University.

Take the Insights Survey (sharepoint.com)

The survey will allow us to:
• Target resources towards issues that matter to you
• Understand how you use our digital environment and services and how we might improve them
• Understand better how you use technology in your work at the University so that we may better support you

Don’t miss this opportunity to have your say!

Thinking of using polling software? Already using it but would like to find out about more features?

HWU has a licence for Point Solutions (previously Turning Point) and you can find out more by checking our Turning Point page on the IS Training Centre, check LibCal for upcoming training sessions or contact us at ishelp@hw.ac.uk

Polling via Turning Point has three main components:

  • a PowerPoint plugin
  • web-based polling
  • “Poll Anywhere”, a handy setup for anyone looking to run quick ad-hoc polls as you run screen demos or complete work on a digital whiteboard.

You can use Point Solutions to create polls, quizzes and surveys, deliver them in-class and students can respond in real-time. Results can be displayed instantly or saved for later analysis.

Information Services are also trialling Mentimeter – please contact the IS Helpdesk for more information.

Interested to see how polling can be used in your learning and teaching? Check out the LTA Padlet for further ideas/resources.

Staff H: drives – essential upgrade

Staff H: drives will not be available from 5pm on Monday 27th June until 8am on Tuesday 28th while essential system upgrades are carried out in Edinburgh.

We advise you to save any files you might have open before 5pm and where possible log out for the evening.

We also recommend use of OneDrive for storage, see https://www.hw.ac.uk/uk/services/is/research-support/data-storage-and-security.htm

Shibboleth access to online resources – error fixed

We have now fixed the problem with Shibboleth access to online resources such as e-journals and databasesmwhich prevented access to content and generateed an error message when any user attempts to login. Apologies for the inconvenience.

For future reference, all eResources which use EZProxy to authenticate will work regardless of Shibboleth. This means most links from Discovery, the A-Z of databases and the subject guides will work rather than going directly to the resource’s website and using the institutional login there, which should be avoided currently. For example, if you use the main Scopus login from https://isguides.hw.ac.uk/az.php?a=s (not the alternative login) this should work.
Ebook Central and VLeBooks don’t have an alternative at the moment but other eBooks should be available from Discovery.

Do you need to use your Outlook Out of Office frequently?

Do you forget to switch it on or off, perhaps spend time composing different Out of Office messages? Want to save yourself time and get those minutes back?

Then follow the link and find out how to setup automatic recurring Out of Office messages, triggered on a day and at a time of your choosing. You can even create more than 1 with different messages.

Click to watch the video on Recurring Out of Office replies in Outlook

Temporary fines amnesty for overdue library books

Fines for overdue library items were suspended during lockdown when all campus libraries were closed and travel was restricted. Heriot-Watt University is putting in place a fines amnesty. Staff, students and graduates are now encouraged to return their overdue library books so they can be borrowed by current and future library users. Library fines will continue to be waived until 31 July 2022. We just want the books back, no questions asked.

FAQs

What is an overdue fines amnesty?

Heriot-Watt University campus libraries will welcome back overdue library books from 1 May 2022 to 31 July 2022. You will not be fined for late returns.

Where can I return my overdue books?

In the UK, if another Heriot-Watt University campus is closer to you – i.e. Edinburgh campus – then you can return the books there.

Some of our campus libraries have a book return box outside their library entrance so it is even easier to return.

Can I post my overdue books to you?

In the UK, we can provide a pre-paid postal label for you to return your overdue library books. Parcels are limited to under 2kg. Get in touch with your campus library’s service desk for more details and instructions:

Edinburgh campus library service desk: servicedesk@hw.ac.uk

Scottish Borders Campus library service desk: SBCservicedesk@hw.ac.uk

Will my fines be automatically waived or do I need to contact the library?

We encourage you to contact your campus library service desk following the drop off or posting of overdue library books. Library staff will be pleased to hear from you and will be able to confirm the book(s) safe return and waive any library fines.

Accessing eResources at HWU

A large number of HWU’s eResources can be accessed using the institutional login option on the resource’s website. This uses a method called Shibboleth to authenticate that you are coming from HWU. There’s details of the eResources that can be accessed in this way at https://www.hw.ac.uk/uk/services/docs/is/library-resources-shibboleth.pdf  It includes content from ScienceDirect, IEEE, Taylor & Francis plus all the eBooks HWU has on the Ebook Central and VLeBooks platforms too. Many of the links in Discovery are using this method at the moment too.

There is more information about how to access eResources from off-campus, including using Shibboleth at https://www.hw.ac.uk/uk/services/is/library-essentials/onoff-campus-access.htm with lots of helpful videos on this page too. [HW Discovery Update]

Edinburgh campus library – closing at 16:30 today

Due to unforeseen circumstances, the Edinburgh campus library is closing at 16:30 today. We apologise for the inconvenience this may cause. We are open tomorrow as scheduled from 08:30-20:30, see https://www.hw.ac.uk/uk/services/is/library-essentials/opening-hours/edinburgh.htm

Edinburgh Learning Commons 1 – weekday IS staffing

This week we have re-established the regular staffing of an IS Service Desk in the Learning Commons 1 area of the main campus.

The staffed times are shown at https://www.hw.ac.uk/uk/services/is/library-essentials/opening-hours/edinburgh.htm

We are on-hand to help with in-person queries and can also be contacted by phone in the library on 0131 451 3577 (0131 451 4760 at the Learning Commons) or by email ServiceDesk@hw.ac.uk

Watch this space for news on further IS-staffed desks on campus at Riccarton.

Information Services festive period cover 2021

Introduction
Information Services is a global team, providing support and services across our campuses in the UK, Dubai and Malaysia as well as to our global online student community. At the present time many of our services are based out of and supported from the Edinburgh campus. This means that some services may be limited over the festive period.

Our libraries

The Edinburgh campus library will be closed between 12:30 on December 23 and 08:30 on January 5.

The Borders library will also be closed between 17:00 on December 23 and 08:45 on January 5 although library staff will be available remotely on December 24.

The Orkney library will be closed between 18:00 on December 23 and 09:00 on January 5.

The Dubai and Malaysia libraries have selective opening hours – more information can be found on our website: https://www.hw.ac.uk/uk/services/is/library-essentials/library-opening-hours.htm.

Access to electronic resources will also continue to be available globally.

Our services

We have designed our services to be as resilient as possible but we cannot guarantee that there will be 100% availability over the festive period.

In addition to monitoring from our Dubai and Malaysia teams, we have automated monitoring and alerting tools in place. Critical issues only will be responded to in order to allow the Information Services teams based in the UK to enjoy the break.

Dubai and Malaysia teams will provide best efforts to resolve any issues across our campuses as they arise, escalating critical issues to the IS leadership team as needed who will determine the most appropriate response.

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