Going on holiday? Remember your OOO

If you’re not going to be checking your HWU email for a while remember to put on your Automatic Replies (Out of Office), to let people know you are unavailable, when you might be able to get back to them and suggest who they should contact if it is urgent. You can do this from either Outlook 2013 or Office 365.

ooo1 Outlook 2013

  1. Open Outlook – click Start, Outlook 2013
  2. Click the File tab and then click Automatic Replies
  3. Select Send automatic replies
  4. If you’re planning ahead – you can select Only send during this time range: and set the start date/time and end date/time required
    OR
    you can ignore this option and just switch the replies on and off manually
  5. Enter your reply messages – there is a separate tab for a message to colleagues inside HWU and external contacts
  6. Click OK

Office 365ooo2

  1. Go into the Mail app
  2. Click the Settings button and choose Automatic replies
  3. Select Send automatic replies
  4. Set start and end dates/times if you wish
    OR
    you can just switch the replies on and off manually
  5. Enter your reply messages – there is a separate area for a message to colleagues inside HWU and external contacts – you might need to scroll down to see them
  6. Click OK
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